Gmail size limitation
Page 1 of 2 1 2 LastLast
Results 1 to 15 of 23

Thread: Gmail size limitation

  1. #1
    Registered User HipHoper's Avatar
    Join Date
    Apr 2003
    Location
    Israel
    Posts
    1,747

    Gmail size limitation

    Hello,

    I have a client that uses gmail and his mailbox is almost 30GB of size and he can't upgrade it to a bigger one because of gmail size limitations.
    Can you please recommend me a way that he can maybe keep most of his data locally (lets say up until 2 yeara ago) in an easy to access and search format so he can free up his mailbox, Or maybe some other way he can have more email storage space ?
    I bought him a year ago a software called Gmail Keeper, But due to the amount of his emails I might need to integrate a heavy duty solution (maybe to download some of the mails to outlook or such).

    Thank you,

    Hagi

  2. #2
    Administrator Steve R Jones's Avatar
    Join Date
    Apr 2011
    Location
    Largo, FL.
    Posts
    248
    Gmail's site has instructions for adding the POP3 account info into Outlook for example.

    It'd need to be Outlook 2010 or better.

  3. #3
    Registered User HipHoper's Avatar
    Join Date
    Apr 2003
    Location
    Israel
    Posts
    1,747
    Hi Steve,

    Will outlook 2010/2013 will handle well that amount of emails ? In 2003/2007 there started some problems when mailbox size went about few GB's.....

    Thanks

  4. #4
    Registered User Zonie's Avatar
    Join Date
    Apr 2001
    Location
    Phoenix, Arizona
    Posts
    1,461
    30 GB of mail is a huge amount to keep and try to do searches on. My suggestion would be to break this down into groups and archive in to dates by quarters in Outlook. This will make it easier to handle this amount of data. You then could use Outlook 2010/2013 to do your searches.
    It's not the computers that keep having problems, it's the users!!

  5. #5
    Administrator Steve R Jones's Avatar
    Join Date
    Apr 2011
    Location
    Largo, FL.
    Posts
    248

  6. #6
    Registered User slgrieb's Avatar
    Join Date
    Feb 2003
    Posts
    4,103
    Quote Originally Posted by HipHoper View Post
    Hello,

    I have a client that uses gmail and his mailbox is almost 30GB of size and he can't upgrade it to a bigger one because of gmail size limitations.
    Can you please recommend me a way that he can maybe keep most of his data locally (lets say up until 2 yeara ago) in an easy to access and search format so he can free up his mailbox,

    Hagi
    I hope you're going to paid by the hour on that project!

  7. #7
    Registered User HipHoper's Avatar
    Join Date
    Apr 2003
    Location
    Israel
    Posts
    1,747
    Hmmm I saw that outlook 2010 is limited to 50GB pst/ost files and this is great news for me.
    I think that what i'll do is buy the client a new office (Prob office business 2013), then configure the outlook to download gmail emails via IMAP and after it downloads all the emails, I will categorize them by years (Each yea will have it's own folder), And then it'll be quite easy to search in the archived files and he can also use the outlook to continue to download and arrange new emails. The only thing is that i need to make sure the new pst's are backed up and maybe on each new year to archive last year's emails (in the beginning of 2014 to archive year 2012) so he will actually will work on a max of 2 year segment.

    Thank you for your suggestions

  8. #8
    Registered User HipHoper's Avatar
    Join Date
    Apr 2003
    Location
    Israel
    Posts
    1,747
    I'm thinking about how is best to keep offline copy of all my client Gmail account. If I use IMAP it will be downloaded to the local computer (Default IMAP behavior on outlook 2013), But I'm afraid that if I delete a file - it will also get deleted on the server, And if I'll use POP3, It might behave strangely and maybe keep deleted items in a strange gmail folder which will make the mailbox bigger than it is.......On top of that the pop3 won't be updated by actions that has been donr on other machines......
    How can I keep all of his emails for future reference and yet provide him with functional outlook client ?
    Maybe I should only install the 2013 as a backup tool that he will open once a month just to get his emails for offline copy ?

  9. #9
    Registered User Zonie's Avatar
    Join Date
    Apr 2001
    Location
    Phoenix, Arizona
    Posts
    1,461
    Please note you stated the 30GB of data is only2 years, therefore this means each year is 15GB. to do a search through this amount is going to be a huge drain on the resources and will take quite some time. This is why I suggested doing it in quarters as in example 1st_qtr_2012.pst. I have a company doing this as they are a claims adjuster for a trucking insurance company and need to do searches everyday for claim reference numbers. They don't have 5 minutes to spare waiting for the search to complete, hence the quarterly searches.

    Also note the pst files with the new version are stored in a folder (Outlook Files) in Documents under the User profile. Hope this helps.
    It's not the computers that keep having problems, it's the users!!

  10. #10
    Registered User HipHoper's Avatar
    Join Date
    Apr 2003
    Location
    Israel
    Posts
    1,747
    Hi Zonie,

    By two years I meant to archive the emails UP UNTIL 2 years ago (lets say the beginning of 2012) so he can access the more recent files quickly.
    He uses Gmail for like 5 years so it's more like 6-7GB for each recent year.
    I heard that if you buy an office 2003 business license it's good for one year and then you need to pay for upgrade ? Is there some truth to it ? Might make me reconsider buying....
    Maybe I'll convert his emails on my computer with 2003 trial version and then will transfer it to his outlook 2007 after I already splitted it into small chunks (like the quarters you suggested).
    BTW is there a filter that can help move all the emails from specific time frame with all their sub folders or you need to create a folder and subfolders manually and transfer the data ?

    Thank you

  11. #11
    Registered User Zonie's Avatar
    Join Date
    Apr 2001
    Location
    Phoenix, Arizona
    Posts
    1,461
    Outlook 2003 has a limit of 5-7GB for the pst file. Best advice would be to get 2010 if possible since it is less complicated to use. If not then get the 2013. As for the transferring to various folders, you can create the desired folders and then use the Rules wizard to send the emails to the corresponding folders.
    It's not the computers that keep having problems, it's the users!!

  12. #12
    Registered User HipHoper's Avatar
    Join Date
    Apr 2003
    Location
    Israel
    Posts
    1,747
    Quote Originally Posted by Zonie View Post
    Outlook 2003 has a limit of 5-7GB for the pst file. Best advice would be to get 2010 if possible since it is less complicated to use. If not then get the 2013. As for the transferring to various folders, you can create the desired folders and then use the Rules wizard to send the emails to the corresponding folders.
    Oooppss....I meant 2013.....
    Thanks Zonie for the rules wizard tip.

  13. #13
    Registered User slgrieb's Avatar
    Join Date
    Feb 2003
    Posts
    4,103
    Another point in favor of Office 2010, is that the licensing is less restrictive than 2013. Microsoft now lets you transfer the software to a new computer or a different computer, but only once in 90 days except in the case of hardware failure. Just one more layer of annoyance that I don't think most folks will appreciate.

  14. #14
    Registered User HipHoper's Avatar
    Join Date
    Apr 2003
    Location
    Israel
    Posts
    1,747
    The thing is that outlook 2013 handles google IMAP better by default (not double sent emails and such).
    I'm also afraid he has xp pro so outlook 2013 might be non relevant for him.I think it'll be best for me to handle his emails on outlook 2013 and then present it back to his outlook 2007 for searching in older emails. Once a year or something I will update his outlook with latest gmail emails until he'll move to a new machine with windows 7 and office 2013

  15. #15
    Registered User Zonie's Avatar
    Join Date
    Apr 2001
    Location
    Phoenix, Arizona
    Posts
    1,461
    First double emails sent is generally caused by the advance settings of leaving emails on the server for certain period of time checked instead of unchecked. Second, you may run into backward compatibility with the pst file from 2013 to 2007. I have clients using the 2010 with the gmail and no problems for the last couple of years. Just a thought.
    It's not the computers that keep having problems, it's the users!!

Similar Threads

  1. GMAIL: Gmail gearing up for full launch?
    By TechZ in forum Tech News
    Replies: 2
    Last Post: February 9th, 2005, 01:43 PM
  2. Hard Drive size limitation issue
    By WebHead in forum Tech-To-Tech
    Replies: 8
    Last Post: July 28th, 2004, 07:40 PM
  3. 430FX BIOS Hard Drive Size Limitation?
    By houseisland in forum BIOS/Motherboard Drivers
    Replies: 2
    Last Post: October 18th, 2001, 06:45 PM
  4. Partition size limitation in Win95
    By tk421 in forum Tech-To-Tech
    Replies: 2
    Last Post: March 28th, 2001, 05:58 PM
  5. drive size limitation
    By shawno in forum Tech-To-Tech
    Replies: 11
    Last Post: October 15th, 1999, 11:02 PM

Bookmarks

Posting Permissions

  • You may not post new threads
  • You may not post replies
  • You may not post attachments
  • You may not edit your posts
  •