Prices Ethics

**HipHoper** · December 24th, 2007, 08:12 PM

For the one's that are self-employed...
I wonder how you charge your clients for windows re-installation and backup/restore of their data.
I find this process to take AT LEAST 2.5 hour if done properly with all the office/utils/updates and such.
I'm asking this, Because sometimes it takes more than an hour just to copy the clients data (If he have multimedia files, Or you decide to clone his primary drive to be on the safe side).
I find it sometime not comfortable to charge the client for all the work I done, Since I charge by the hour.
I had this client which I've needed to install 2 new computers at his office 2 days ago.
I approximate the install/backup work of the 2 computers for a total of 7 hours, And because there was a problem with his office router while I was there, And because I was asked to update some software on other computers, I spent there a total of 12 hours..., Now 12 hours and 7 hours come to something like a 300$ difference in total cost....
What I did is, I've suggested the client to buy a bank of 10 hours when he gets a 15$ discount, And then He will pay less than actual cost.
But what do you do when things takes much longer than you've planned, And there wasn't any other faster way to get the job done ?

**xpuser357** · December 24th, 2007, 08:27 PM

SOOO I take it you quote them a price on the finished job. On your job where other things that sort of relate, IE, router ,harddrive, and so on
should be extra!! Where you went to reload operating system and other software, and fix a (router problem, and updating) should be extra. By the hour. I guess you could make up a list like a flat rate, and think through
possible hang ups, that may occur oooppss were talking about computers

but if you add per hour and do not quote them a price.
you may get ahead

**HipHoper** · December 24th, 2007, 08:32 PM

The thing is that on the one side, If it's a client that trusts you, He will pay, But on the other side - BECAUSE this clients trusts you, You want to be considerate in cases where there was unpredictable problems, And this is something that you don't know everytime, How long it will take...

**xpuser357** · December 24th, 2007, 10:09 PM

Did you quote them a price before you did the job?? And trust that you can do the job that is presented to you. or trust in that you will not rip him off??
I would charge per hour straight out. Just because you cannot see what will come next. Per hour covers extented times that would normally be quite easy
and quick.

**HipHoper** · December 24th, 2007, 10:13 PM

I always charge per-hour, But the job took much longer than what I've predicted since the office adsl router not functioning, And since one of the installed computers had 2 ADSL VPN connection PLUS the office network, And there were problem configuring all of the to work.
So when things get nasty like that, I feel like there is no justice in charging the customer to pay fully for the un predicted work

**BOB IROC** · December 25th, 2007, 02:54 AM

I have an hourly rate that I use for certain things. I basically start with $20 for the basic diagnostics which include a Hardware scan using PC Doctor or built in diagnostics from the OEM. I also run a few online virus scans. If they want a data back up the basic charge is $30 and for that I back up via my network and if they want it on Discs it is an extra $20. I only backup MyDocuments and Favorites for that and if they have any other data like Outlook contacts and settings or some financial program like quicken then it is $10 per program. I also make no 100% guarantee that I will get all their data and it will be functional after restoring it. Then a restore using the System restore CDs/Partition is $60 and I run all the online updates from Microsoft and install the basic plug-ins (Acrobat Reader, Flash, Quicktime, Shockwave, Java, etc...). I will put their data back and call it a day. If they want other programs installed/configured then it is $10 per program, but usually I will tell the customer that they will need to install their programs and peripherals when they get the computer back. Since I usually do work at home this is not a problem and I only do this for side job money.

Now if they want the work to be done onsite there is always an hourly rate of $45/hr and I have had customers pay lots of money for me to do the work at their house because they insisted I do it there. On that note I refuse to do work on anyone using dialup and if the computer is too old and running something like Windows 95/98 I usually tell them it is not worth it. I had a teacher at my school ask me about a month ago to look at her pentium 60 running windows 95. Couldn't understand why it was so slow. I politely refused and told her that she should really get a $399 computer or something. I mean she makes $80,000/yr I am sure she can afford to upgrade.

**HipHoper** · December 25th, 2007, 04:53 AM

"anyone using dialup" LOL...

Thanks Bob for sharing this info.
It's great to hear that you have it all planned out. This prices are very cheap in my opinion, But maybe as an extra job it's fine for you. My "office" Is also at home, But I give 99% of the service at my client's offices.
Another thing is that my clients wants a SOLUTION. I think that it will only will get me in troubles if i will get too specific and charge him for every program.
Usually things work great, It's just these problematic cases from time to time that are a bit challenging.

**Guts3d** · December 25th, 2007, 06:09 AM

I charge a flat rate per hour for all work, and any time over the hour is considered a full hour in my book. I also tell the customer up front that I won't accept checks as I had a few bounce, and chasing them down was more trouble than it was worth. I sometimes get these customers that want to talk a bit, so I have no trouble letting them do so while I am on the clock. Honestly, I have found that most people don't care what you charge as long as you fix their problem and give them advice about surge suppressors, backup strategies, etc.

**HipHoper** · December 25th, 2007, 08:34 AM

Hey Guts,

"I sometimes get these customers that want to talk a bit, so I have no trouble letting them do so while I am on the clock"....

LOL...I love the funny bits in the response to this post....

Maybe you should define yourself "Computer tech. And a shrink in time of need" :O)

Usually the clients that care about what you charge, Will let you know it through their body language, Or they'll say "Leave it as it is, I don't this to work right now, And your time is precious" (Translation - You're expensive :O)

**NooNoo** · December 25th, 2007, 08:51 AM

I quote a fixed price for a straight format and reload of windows, then if they want more programs adding back in and their data, it's half as much again. The format/reload takes place on my bench at home. I explain that it will take 3-6 hours depending on the updates downloaded. For 90% of the time I am not working on the computer - it is doing things and I come back and check it from time to time.

If I deliver it back to them and they ask me to hook it up to whatever, it's a straight per hour basis.

For example, I got round to one guy who wanted it hooked up to his wireless router, no problem - then I found that he wanted a printer hooked up as well (no problem either), then he wanted his email set up, another profile and the list grew longer and longer.

Then he said - are you done yet? I need to go!!!!

I just billed him for more labour than the hardware was worth... and he paid without a problem.

After all, if you take your car to a mechanic, you expect a fixed price for a particular service and you pay extra for the bits and pieces you want done as well. If the mechanic finds something they phone and tell you how much it's going to cost on top of the fixed price. If the garage has always served you well in the past, you are quite likely to just authorise the work and pay up.

**HipHoper** · December 25th, 2007, 09:00 AM

"Then he said - are you done yet? I need to go!!!!"
That is not nice - BUT - I guess we need to disconnect emotionally from our clients (I mean those one that pay :O)

This is an interesting point, That the garage calls you, But if you say in advance how long it's about to take, So as long as it's in the aproximated time, Usually you don't here a skweak from the client...

I know I do things as fast as I can, And my real profit is when I install windows from my "images" (now with the universal restore I wrote in my posts), And then I "finish" the computer in an hour or so and charge for 2-2 1/2 hours (Depend on client restore data amount). That is the cases that are most benefiting to me, because it takes me less time than it really should.

**BOB IROC** · December 25th, 2007, 09:28 AM

Originally Posted by HipHoper

...This prices are very cheap in my opinion, But maybe as an extra job it's fine for you....

I have been told that many times and have considered raising my prices. But usually I only have 1 or 2 computers at a time so I am not spending every minute in front of the computer.

Start Restore... walk away. Start "Microsoft Update" Walk Away, reboot start "Microsoft Update" again to get the updates for the updates.... It is very time consuming but I do enjoy doing it and if I can make a couple extra hundred bucks in a weekend for a couple computers, All is good. There are scenerios where I will end up charging more so that is why I start with a simple diagnostic fee and call them and present them with their options. Most of my work (at least lately) is the result of virus/spyware infections and that is why I listed my data back up/restore prices in my previous post. If a customer wants me to try and repair the infection(s) I charge quite a bit more.

**HipHoper** · December 25th, 2007, 09:33 AM

"get the updates for the updates" LOL....
It reminds me Dharma And Greg with their 2 dogs, When Greg asks dharma what's their story she tells him that Anzio (The little one) Is the dog's dog.....

**Ferrit** · December 25th, 2007, 11:21 AM

I have to say a basic reload of windows is 3 hours @30.00
I wont do that job at their place as its just too iffy and frankly 3
hours is whats chargeable. If you can save the data favorites/documents/music/wab and setting and reload with all software and updates and be done in 3 hours you are unbelievably good. Charge wise it is 3 hours but time wise it is usually at least 4 to 5 . Data copying and such is one on my specialties. It sets me apart from the usual suspects in computer stores. They cannot take the time. So I have created a niche market and believe me costs are not a question. I keep it reasonable.
Its their data and reliability that are the 2 greatest needed seconded by info on backup systems that are automatic like usb hard drives and ghost.

**HipHoper** · December 25th, 2007, 01:58 PM

"Data copying and such is one on my specialties"....Special agent BOND....Ferrit BOND.... :O)

If the computer you are working on is of important client/data, Then it must be fully backed up via some imaging software (I love acronis), On an hard drive or DVD-R, And this process by itself might take 1/2 an hour up to 2 hours. And in order to be able to do that, You need HD space and proper connection to it (Via network or Usb/FW).

Just bought a 500gb drive today, Just to be able to keep client's images for a week after I bring them their computer in case something have been forgotten to be restored....Most of the images won't fit a DVD-R cause of their size, So HD space seems the best solution